Michigan High School Tennis Coaches Association


Bylaws

ARTICLE I     NAME

The name of this organization shall be The Michigan High School Tennis Coaches Association (M.H.S.Te.C.A.), not organized for profit.

ARTICLE II      OBJECTIVES
  1. To promote the highest possible professional standards in tennis coaching.
  2. To encourage participation in tennis at the senior high, junior high, and elementary levels.
  3. To study proposed rule changes and make recommendations in rule changes to the Michigan High School Athletic Association (M.H.S.A.A.).
  4. To cooperate with the M.H.S.A.A. for the betterment of tennis.
ARTICLE III     MEMBERSHIP
  1. Members of the M.H.S.Te.C.A. shall include tennis coaches of elementary, junior, and senior high schools and other persons and organizations interested in promoting Michigan tennis .
  2. The Board of Directors may elect from time to time persons to honorary life membership. Honorary life members shall have all the rights and privileges of membership and shall not be required to pay dues.
  3. Lifetime membership fee shall be available for M.H.S.Te.C.A. members who retire from coaching tennis.
  4. The membership fees shall be established by the Board of Directors. When possible, joint memberships with related coaches associations will be made available.
  5. The membership year shall be from Winter Workshop to Winter Workshop.
ARTICLE IV      MEETINGS
  1. The annual meeting of the M.H.S.Te.C.A. shall be held in conjunction with a tennis workshop.
  2. Special meetings can be called by the President or by the Board of Directors and shall be called upon the written request of ten members of the Association.
  3. The M.H.S.Te.C.A. members present at any meeting shall constitute a quorum.
ARTICLE V     OFFICERS
  1. The officers of the M.H.S.Te.C.A. shall be President, First Vice-President, Second Vice-President, Secretary-Treasurer, Workshop Director, Membership Chairperson, Public Relations Director, Historian, the immediate Past President, and Founder. The term of office of the President and Vice-Presidents shall be two years. The Secretary-Treasurer, Workshop Director, Membership Chairperson, Public Relations Director, and Historian shall be appointed by the Board for one-year terms and shall be eligible for reappointment.
  2. Only the office of Second Vice-President shall be filled by election. The Second Vice-President must be an active coach at the time of election and must have served for at least two years on the Board of Directors. The election shall take place at the annual meeting. In addition to the nominee of the Board of Directors, nominations may be made from the floor. The Second Vice-President shall succeed to the office of First Vice-President. The First Vice-President shall succeed to the office of President. In case a vacancy should occur, the Board of Directors shall appoint a temporary officer until the next annual meeting.
  3. In addition to the officers of the Association, there shall be nine District Directors and an approved number of Assistant Directors for each district. The districts shall be identified as follows:
    1. District 1 - Detroit
      District 2 - Southeast

      District 3 - Southwest

      District 4 - Mid-Michigan

      District 5 - Mid-West

      District 6 - Mid-East

      District 7 - East

      District 8 - North

      District 9 - Upper Peninsula
    The District Directors shall be appointed by the Board of Directors for two-year terms so that the Directors of Districts 1, 3, 5, 7 and 9 shall be selected in odd numbered years while the Directors of Districts 2, 4, 6 and 8 shall be selected in even numbered years. Assistant Directors shall be appointed for one-year terms by the Board of Directors and shall be eligible for reappointment.
  4. It shall be the duty of the President to preside at all meetings of the Association and the Board of Directors. S/he shall make appointments as necessary, represent the Association officially in other meetings where such representation has not otherwise been specifically provided, call special meetings when necessary and otherwise carry out the usual functions of the Presidency.
  5. The First Vice-President shall be responsible for monitoring the selection of All State Teams and for the Coach of the Year awards. S/he shall also be responsible for monitoring the weekly ranking of teams. S/he shall preside over any meetings in the absence of the President.
  6. The Second Vice-President shall assist the President and First Vice-President as needed.
  7. It shall be the duty of the Secretary-Treasurer to keep all official records, including membership lists and the minutes of all meetings of the Association and the Board of Directors; to carry on correspondence; to send notices of meetings to members; to pay expenditures accruing to the Association; to be responsible for the safekeeping of funds; to make a treasurer's report at each regular meeting of the Board of Directors and of the Association; and to have an annual audit of the books by the M.H.S.Te.C.A. Officers before March 1.
  8. It shall be the duty of the Workshop Director to plan and coordinate the workshop held in conjunction with the annual meeting of the M.H.S.Te.C.A.
  9. The Membership Chairperson shall be responsible for promoting M.H.S.Te.C.A.membership.
  10. The Public Relations Director shall be responsible for sending press releases and monitoring the M.H.S.TeC.A.'s Web Site and Newsletter.
  11. The Historian shall maintain the M.H.S.Te.C.A. historical records and collect materials for the same. S/he shall be responsible for the management of the Hall of Fame.
  12. District Directors shall be responsible for promoting membership, coordinating the activities of the M.H.S.Te.C.A. in his/her district, and attending the meetings of the Board of Directors.
ARTICLE VI     BOARD OF DIRECTORS
  1. The Board of Directors shall consist of the officers of the Association, the immediate past president, the District Directors, and the Assistant District Directors.
  2. The Board of Directors shall carry out Association policies and shall have control of the affairs, funds and property of the Association.
  3. The Board of Directors shall meet at least twice a year.  Necessary expenses incurred by those in attendance may be paid by the Association.
  4. The Board of Directors shall be able to present Distinguished Service Awards, at the annual meeting of the M.H.S.Te.C.A., to coaches and/or individuals who have contributed outstanding service to tennis in Michigan.
  5. The Board of Directors shall be able to present Coach of the Year Awards, at the annual meeting of the M.H.S.Te.C.A., to coaches who have contributed outstanding service to tennis on Michigan.
  6. The Board of Directors shall be able to present Hall of Fame Awards, at the annual meeting of the M.H.S.Te.C.A., to coaches who have contributed outstanding service to tennis in Michigan.
  7. The Board of Directors shall appoint standing and special committees and positions as necessary.
  8. The officers and the past presidents shall comprise an Executive Committee to make recommendations to the Board of Directors.
ARTICLE VII     PUBLICATIONS
  1. The M.H.S.Te.C.A. shall issue a publication to be known as the Michigan High School Tennis Coaches Association Newsletter. The Newsletter should be published three times a year.
  2. The M.H.S.Te.C.A. shall publish a directory of members every year.
ARTICLE VIII     PARLIAMENTARY AUTHORITY

The rules contained in Roberts Rules of Order Newly Revised shall govern the Association unless specified otherwise in these bylaws.

ARTICLE IX   AMENDMENT OF BYLAWS

These bylaws may be amended at the annual meeting of the M.H.S.Te.C.A. by vote, provided that previous notice in writing has been given.