Michigan High School Tennis Coaches Association
(updated May 25, 2012)
ARTICLE I NAME
The name of this organization shall be The Michigan
High School Tennis Coaches Association (M.H.S.Te.C.A.), not organized for profit.
To promote the highest possible professional standards in tennis coaching.
To encourage participation in tennis at the senior high, junior high, and elementary
- To study proposed rule changes and
make recommendations in rule changes to the Michigan High School Athletic Association
- To cooperate with the M.H.S.A.A.
for the betterment of tennis.
ARTICLE IV MEETINGS
Members of the M.H.S.Te.C.A. shall include tennis coaches of elementary, junior,
and senior high schools and other persons and organizations interested in promoting
Michigan tennis .
- The Board of Directors
may elect from time to time persons to honorary life membership. Honorary life
members shall have all the rights and privileges of membership and shall not be
required to pay dues.
- Lifetime membership
fee shall be available for M.H.S.Te.C.A. members who retire from coaching tennis.
The membership fees shall be established by the Board of Directors. When possible,
joint memberships with related coaches associations will be made available.
The membership year shall be from Winter Workshop to Winter Workshop.
ARTICLE V OFFICERS
- The annual meeting of the M.H.S.Te.C.A.
shall be held in conjunction with a tennis workshop.
Special meetings can be called by the President or by the Board of Directors and
shall be called upon the written request of at least ten members of the Association.
The M.H.S.Te.C.A. members present at any meeting shall constitute a quorum.
ARTICLE VI BOARD OF DIRECTORS
- The officers of the M.H.S.Te.C.A. shall
be President, First Vice-President, Second Vice-President, Secretary-Treasurer,
Workshop Director, Membership Chairperson, Public Relations Director, Historian,
the immediate Past President, and Founder. The term of office for the President
and Vice-Presidents shall be two years. The Secretary-Treasurer, Workshop Director,
Membership Chairperson, Public Relations Director, and Historian shall be appointed
by the Board for one-year terms and shall be eligible for reappointment.
Only the office of Second Vice-President shall be filled by election. The Second
Vice-President must be an active coach at the time of election and must have served
for at least two years on the Board of Directors. The election shall take place
at the annual meeting. In addition to the nominee of the Board of Directors, nominations
may be made from the floor. The Second Vice-President shall succeed to the office
of First Vice-President. The First Vice-President shall succeed to the office
of President. In case a vacancy should occur, the Board of Directors shall appoint
a temporary officer until the next annual meeting.
In addition to the officers of the Association, there shall be nine District Directors
and an approved number of Assistant Directors for each district. The districts
shall be identified as follows:
1 - Detroit The District Directors
shall be appointed by the Board of Directors for two-year terms so that the Directors
of Districts 1, 3, 5, 7 and 9 shall be selected in odd numbered years while the
Directors of Districts 2, 4, 6 and 8 shall be selected in even numbered years.
Assistant Directors shall be appointed for one-year terms by the Board of Directors
and shall be eligible for reappointment.
District 2 - Southeast
District 3 - Southwest
District 4 - Mid-Michigan
District 5 - Mid-West
District 6 - Mid-East
District 7 - East
District 8 - North
District 9 - Upper Peninsula
shall be the duty of the President to preside at all meetings of the M.H.S.Te.C.A.
and the Board of Directors. S/he shall make appointments as necessary, represent
the M.H.S.Te.C.A. officially in other meetings where such representation has not
otherwise been specifically provided, call special meetings when necessary and
otherwise carry out the usual functions of the Presidency.
The First Vice-President shall be responsible for monitoring the selection of
All State Teams and for the Coach of the Year awards. S/he shall also be responsible
for monitoring the weekly ranking of teams. S/he shall preside over any meetings
in the absence of the President.
- The Second
Vice-President shall assist the President and First Vice-President as needed.
It shall be the duty of the Secretary-Treasurer to keep all official records,
including membership lists and the minutes of all meetings of the Association
and the Board of Directors; to carry on correspondence; to send notices of meetings
to members; to pay expenditures accruing to the M.H.S.Te.C.A.; to be responsible
for the safekeeping of funds; to make a treasurer's report at each regular meeting
of the Board of Directors and of the M.H.S.Te.C.A.; and to have an annual audit
of the books by the M.H.S.Te.C.A. Officers before March 1.
It shall be the duty of the Workshop Director to plan and coordinate the workshop
held in conjunction with the annual meeting of the M.H.S.Te.C.A.
The Membership Chairperson shall be responsible for promoting M.H.S.Te.C.A.membership.
The Public Relations Director shall be responsible for sending press releases
and monitoring the M.H.S.TeC.A.'s Web Site and Newsletter.
The Historian shall maintain the M.H.S.Te.C.A. historical records and collect
materials for the same. S/he shall be responsible for the management of the Hall
- District Directors shall be responsible
for promoting membership, coordinating the activities of the M.H.S.Te.C.A. in
his/her district, and attending the meetings of the Board of Directors.
- The Board of Directors shall consist
of the officers of the M.H.S.Te.C.A., the immediate past president, the District
Directors, and the Assistant District Directors.
The Board of Directors shall carry out M.H.S.Te.C.A. policies and shall have control
of the affairs, funds and property of the M.H.S.Te.C.A..
The Board of Directors shall meet at least twice a year. Necessary expenses
incurred by those in attendance may be paid by the M.H.S.Te.C.A..
The Board of Directors shall be able to present Distinguished Service Awards,
at the annual meeting of the M.H.S.Te.C.A., to coaches and/or individuals who
have contributed outstanding service to tennis in Michigan.
Board of Directors shall be able to present Coach of the Year Awards, at the annual
meeting of the M.H.S.Te.C.A., to coaches who have contributed outstanding service
to tennis on Michigan.
- The Board of Directors
shall be able to present Hall of Fame Awards, at the annual meeting of the M.H.S.Te.C.A.,
to coaches who have contributed outstanding service to tennis in Michigan.
The Board of Directors shall appoint standing and special committees and positions
- The officers and the past
presidents shall comprise an Executive Committee to make recommendations to the
Board of Directors.
VIII PARLIAMENTARY AUTHORITY
The M.H.S.Te.C.A. shall issue a publication to be known as the Michigan High School
Tennis Coaches Association Newsletter. The Newsletter should be published three
times a year.
- The M.H.S.Te.C.A. shall publish
a directory of members every year.
rules contained in Roberts Rules of Order Newly Revised shall govern the M.H.S.Te.C.A.
unless specified otherwise in these bylaws.
IX AMENDMENT OF BYLAWS
bylaws may be amended at the annual meeting of the M.H.S.Te.C.A. by vote, provided
that previous notice in writing has been given.